28.4.2003



NAT - NORDISK ARKIVTERMINOLOGI



English Dansk Isländska Norska Svenska Suomi
abstract

Concise summary of a DOCUMENT





ekstrakt

resumé

regest





ágrip

útdráttur

samantekt





regest

utdrag

sammandrag





sammandrag

utdrag

referat





tiivistelmä
access

1) Right, opportunity, or means of finding, using, or approaching DOCUMENTS and/or INFORMATION



2) In data processing, the process of entering data into and retrieving data from memory





1) tilgængelighed







2) adgang





1) aðgangur







2) aðgengi





adgang

tilgang





1) tillgänglighet







2) åtkomst

access





1) saatavuus







2) pääsy

accessibility



The availability of RECORDS/ARCHIVES for consultation as a result both of legal authorisation and the existence of FINDING AIDS. Access may also be affected by the need to protect records/archives from damage due to their physical condition, usable formats, and proximity of materials to researchers





tilgængelighed




aðgengi





tilgjengelighet




tillgänglighet




käytettävyys
access date

The date at which RECORDS/ARCHIVES become available for consultation by the general public, usually determined by the lapse of a specified number of years





tilgængelighedsfrist




aðgangsfrestur





(tidspunkt for

tilgjengeliggjöring)





(tillgänglighetstidpunkt)




avautumisajankohta

salassapidon päättyminen

access point



A name, term, keyword, phrase, or code that may be used to search, identify, or locate a RECORD, FILE, or DOCUMENT





søgeindgang




leitarorð




sökeinngang




åtkomstpunkt

sökingång





pääsykohta
accession

1) The recording of the formal acceptance into CUSTODY of an ACQUISITION



2) An ACQUISITION so recorded





See also: accrual





1) afleveringsaftale





2) modtagelse





1) afhendingarsamkomulag



2) afhending





1) avleveringsavtale





2) aksesjon





1) leveransavtal





2) leverans





1) reversaaliluettelo





2) siirto

accession list/register



A DOCUMENT in which ACCESSIONS(2) are recorded, usually in chronological order by date of receipt, and giving the source and other identifying information for each ACCESSION(2)





accesionsliste

tillvækstliste





afhendingarskrá

aðfangaskrá





aksesjonsliste




leveransreversal




reversaaliluettelo
accession number

The unique number or code assigned to permanently identify an ACCESSION(2)





acessionsnummer




afhendingarnúmer

aðfanganúmer





aksesjonsnummer




leveransnummer




siirron numero
accrual

An ACQUISITION additional to SERIES already held by a repository. An ACCRUAL is also called an accretion



See also: accession(2)

(addition)

(accretion)





tillægsaflevering




viðbót

viðauki





tilvekst




accession

tilläggsleverans





täydennys
accumulation

The natural process by which ARCHIVES are created in the conduct of affairs of any kind. The process is usually characterized as a "natural" or "organic" accumulation, in contrast to the purposeful gathering of "artificial" COLLECTIONS





arkivdannelse




skjalasafnsmyndun




arkivdanning




arkivbildning




arkistonmuodostus
acetate film

A safety film support made from cellulose acetate





acetat film




acetat filma




acetatfilm




acetatfilm




asetaattifilmi
acid-free paper

Paper having a pH of 7.0 or greater. Unless treated with an alkaline substance capable of neutralizing acids, PAPER that is acid-free at the time of manufacture may become acidic through contact with acidic material or atmospheric pollutants





syrefrit papir




sýrulaus pappír





syrefritt papir




syrafritt papper




neutraali paperi
acquisition

1) The process of adding to the HOLDINGS of a RECORDS CENTRE or ARCHIVES(2) by TRANSFER under an established and legally based procedure, by DEPOSIT, purchase, GIFT or bequest



2) An addition so acquired



See also: accession





1) accession











2) nyerhvervelse









1) afhending











2) viðbótar-afhending





1) mottak, tilegning











2) aksesjon







1) accession

övertagande











2) leverans

förvärv





1) hankinta











2) siirto

acquisition microfilm



Microfilm produced or acquired by an ARCHIVES(3) to supplement and complement its own HOLDINGS



See also: disposal microfilming, preservation microfilming, security microfilming





suppleringsfilm




safnaukafilma




(suppleringsfilm)




kompletteringsfilm




täydennysmikrofilmi
act

A DOCUMENT formally embodying a decision of a legislative body or a public authority,or forming part of a legal transaction and drawn up in due form





akt




mál

skjal





saksdokument




lag

akt

urkund

dokument

handling





päätösasiakirja
administrative history

That part of a FINDING AID that presents the history of the organization(s) that created or accumulated the material described therein, focusing on its/their structure and functional responsibilities over time



See also: biographical note

(agency history)





administrationshistorie




stjórnsýslusaga




administrasjons-

historie





administrationshistoria




hallintohistoria
administrative value

The usefulness of RECORDS/ARCHIVES for the conduct of current and/or future administrative business. Administrative value is also called operational value



See also: fiscal value, legal value

(operational value)





administrativ betydning





stjórnsýslugildi

gildi fyrir stjórnsýslu





administrativ verdi




administrativt värde




hallinnollinen arvo
alienation

In general archival usage, the TRANSFER or loss of CUSTODY of RECORDS/ARCHIVES by their custodian or owner to someone not legally entitled to them



See also: removed archives, replevin









skjalastuldur

skjalatap

skjalaupptaka





(arkiv på avveier)




(arkivförlust)




(asiakirjojen tai arkiston hallinnan tai omistuksen menetys jollekin, jolla ei ole laillista oikeutta niihin)

arkiston menetys

aperture card



A card, usually punched and of a size and shape suitable for use in DATA PROCESSING systems, with one or more rectangular holes specifically designed to hold a frame or frames of MICROFILM





aperturkort




"gluggaspjald"




mikrofilmhullkort

vinduskort





bildkort




ikkunakortti
appraisal

A basic records management/archival function of determining the value and thus the DISPOSITION of RECORDS based upon their current administrative, legal, and fiscal use; their EVIDENTIAL and INFORMATIONAL VALUE; their ARRANGEMENT and condition; and their relationship to other records

(evaluation)

(selection)





bevarings- og kassationsbehandling




grisjunaráætlun

(varðveislu- og grisjunarmat)





(kassasjonsvurdering)

(bevaringsvurdering)





bevarande- och gallringprocess




arvonmääritys
archival administration

The management or direction of the program of an ARCHIVES(3), including the following archival functions: APPRAISAL and DISPOSITION, ACQUISITION, ARRANGEMENT, DESCRIPTION, PRESERVATION, REFERENCE SERVICE, and OUTREACH

(archival management)





arkivforvaltning




stjórn skjalasafns

skjalasafnsrekstur





arkivforvaltning




arkivförvaltning




arkistohallinto
archival film

Film exposed, processed, and stored in accordance with international standards concerning image quality and permanence





arkivfilm







varðveislufilma




arkivfilm




arkivfilm




arkistofilmi
archival processing

The activities of accessioning, arranging, describing, and properly storing RECORDS/ARCHIVES





arkivering





skjalavistun







(arkivfunksjoner)





arkivhantering

arkivfunktion

arkivbehandling

(arkivering)





arkistotoimi
archival quality

The material properties inherent in any MEDIUM permitting its preservation under controlled circumstances





arkivbestandighed




varðveisluástand




arkivholdbarhet

arkivbestandighet





(materialtillstånd)

arkivbeständighet





arkistokelpoisuus
archival value

Those values - administrative, fiscal, legal, intrinsic, evidential, and/or informational - which justify the indefinite or permanent retention of RECORDS/ARCHIVES

(continuing value)

(enduring value)

(indefinite value)

(permanent value)





historisk værdi




heimildargildi

varðveislugildi





(bevaringsverdi)




(arkivvärde)

bevarandevärde

arkivets källvärde





pysyvä säilytysarvo
archive group

The primary division in the arrangement of ARCHIVES(1) at the level of the independent originating unit or agency









skjalasafn




arkiv (1)




arkiv




arkisto
archives

1) The DOCUMENTS created or received and accumulated by a person or organization in the course of the conduct of affairs, and preserved because of their continuing value



2) The building or part of a building in which ARCHIVES(1) are preserved and made available for consultation; also referred to as an archival repository



3) The agency or program responsible for selecting, acquiring, preserving, and making available ARCHIVES(1); also referred to as an archival agency, archival institution, or archival program

(archival agency)

(archival institution)

(archival repository)





1) arkiv (bestand)







2) arkiv (bygning)











3) arkiv (forvaltning)





1) skjalasafn (safn skjala)







2) skjalasafn (bygging)











3) skjalasafn (stofnun)





1) arkiv,

enheltarkiv







2) arkiv











3) arkivinstitusjon,

arkivdepot





1) arkiv







2) arkiv(byggnad)











3) arkiv(institution)





1) arkisto







2) arkisto(rakennus)











3) arkisto

archives box



A storage container, variable in terms of composition, construction, and dimensions, intended to protect and facilitate the shelving and handling of ARCHIVES(1)





arkivæske




skjalaaskja

skjalakassi





arkiveske




arkivbox




arkistokotelo
archivist

A person professionally occupied in the administration of ARCHIVES(1) and/or management of ARCHIVES(3). In the United States, the term is also frequently used to refer to a MANUSCRIPT CURATOR



See also: records manager





arkivar




skjalavörður




arkivar




arkivarie




arkistonhoitaja
arrangement

The intellectual and physical processes and results of analyzing and organizing DOCUMENTS in accordance with accepted archival principles, particularly PROVENANCE, at as many as necessary of the following levels: repository, COLLECTION, RECORD GROUP or FONDS, SUBGROUP(S), SERIES, SUBSERIES, file unit, and ITEM. The processes usually include packing, labeling, and shelving and are primarily intended to achieve PHYSICAL CONTROL over archival HOLDINGS



See also: archival processing

(archival arrangement)





ordning





skjalaskráning

geymsluskráning

( - röðun, skráning og frágangur skjalasafns í samræmi við upprunareglu)





ordning




ordnande




järjestäminen
audio-visual records/archives

RECORDS/ARCHIVES in pictorial and/or aural form, regardless of FORMAT



See also: film records/archives, photographic records/archives

(visual media)





audio-visuelt arkiv




(hljóðmyndasafn)




audiovisuelt arkiv




audiovisuella arkiv




audiovisuaalinen aineisto
authentication

The act of verifying that a DOCUMENT or a REPRODUCTION of a DOCUMENT is what it purports to be



See also: certification





attestering, verificering




staðfesting




(attestering)

verifisering

(stadfesting)

autentisering





bestyrkande

verifiering





oikeaksi todistaminen
authority control

The process of verifying and authorizing the choice of unique ACCESS POINTS, such as names, subjects, and FORMS(3), and ensuring that the ACCESS POINTS are consistently applied and maintained in an information retrieval system



See also: authority file, authority record, controlled vocabulary





kontrol af indekstermer




stöðlun leitarorða / heita




standardisering av sökeinnganger




auktoritetskontroll

identifieringskontroll





auktoriteettivalvonta
authority file

A group of AUTHORITY RECORDS searchable by all established HEADINGS(2) and CROSS-REFERENCES



See also: controlled vocabulary, thesaurus

(authority list)





indekstermliste




auðkennaskrá








auktoritetsfil

indexfil





auktoriteettitiedosto

(ohjeellinen nimitiedosto)

authority record



An ENTRY(2) in an AUTHORITY FILE that contains information about an ACCESS POINT. An authority record establishes the form of the HEADING(2), determines CROSS-REFERENCES and the relationships of the HEADING(2) to other HEADINGS(2) in the AUTHORITY FILE, and documents the decisions



See also: authority control

(authority entry)





indeksterm




auðkennisorð








identifieringsterm




auktoriteettitietue
back-to-back rows/shelving

Two rows of shelving with their backs immediately adjacent to each other along their long axis





dobbeltsidet reol




tvöfaldur skápur




(dobbelt reol)




dubbelsidiga hyllor




kaksipuolinen hyllykkö
bay

A unit of shelving, single or double-sided, consisting of horizontal shelves between standards, uprights, or upright frames. In the United States, a bay is also known as a compartment

(compartment)





fag




stæða




fag




hylla

hyllfack





hylly
binding

1) The fastening together, usually between covers, of manuscript or printed sheets to keep them in a fixed order and to assist in protecting them



2) The cover in 1 above





1) indbindning







2) bogbind





1) (inn)binding

binda inn







2) bókband





innbinding




1) bokbindning







2) band





1) sidonta







2) kansi

biographical note



That part of a FINDING AID which records the highlights of the life and activities of a person or family that generated the DOCUMENTS described therein



See also: administrative history





biografiske noter





æviágrip




personhistorie




personhistoria




elämäkertatiedot
blueprint

A print made on PAPER or cloth, coated with light-sensitive iron salts, producing an IMAGE in white on a blue background. The process has been most frequently used to copy maps, drawings, and plans





lystryk




"blúprint"




blåkopi




blåkopia




sinikopio
brief

1) A summary, ABSTRACT, or abridgement of a DOCUMENT



2) A summary of the facts of a case with special reference to the points of law involved to assist in presenting the case before a court of law



3) An open LETTER issued by the papal chancery, sealed with a wax SEAL



4) A LETTER issued by a lawful authority to an individual or institution commanding the performance of a specified action. Such a DOCUMENT is also called a writ

(writ)





1) ekstrakt

resumé

2) retsbelæring









3) brev







4) dekret





1) útdráttur



2) ágrip réttarskjala









3) opið bréf

(páfabulla)





4) tilskipun

fyrirmæli







1) regest

sammandrag



2)









3) bulle







4)





1) utdrag



2) resumé

föredragning







3) bulla







4) kungörelse

dekret





1) lyhennelmä, tiivistelmä



2) kirjelmä









3) bulla







4) toimituskirja

bull



1) A round, metal SEAL attached to a DOCUMENT of great formality, especially the leaden SEAL attached to a certain type of papal charter



2) A DOCUMENT so sealed





bulle




bulla




bulle




bulla




bulla
bundle

A storage unit consisting of a number of individual DOCUMENTS, whether or not related by content or function, normally tied together by string, tape,or the like





pakke




böggull

pakki





pakke

bunt





bunt




nippu
calendar

1) A list, usually in chronological order, of individual DOCUMENTS in the same SERIES or CLASS or of a specified kind from a variety of sources, with a summary description of each DOCUMENT prividing content and material information essential to the user



2) A list, chronologically or alphabetically arranged, with essential personal details of persons committed for trial in a court of law or held in prison





1) kronologisk register

















1) skrá / listi í tímaröð















2) rulla





kronologisk register




1) register















2) rulla





1) asiakirjaluettelo















2) rulla

cartographic records/archives



RECORDS/ARCHIVES containing information depicting in graphic or photogrammetric form, a portion of the linear surface of the earth or of a heavenly body, such as maps, charts, plans, and related materials (globes, topographic and hydrographic charts, cartograms, relief models, and aerial photographs)





kortsamling




kortasafn




kartsamling




kartsamling




karttakokoelma
cartridge

A closed container of film or of a MAGNETIC TAPE, designed for loading and unloading in a READER, projector, recorder, or computer tape drive, without prior threading or rewinding. A double-cored cartridge is called a cassette

(cassette)





kasette




kasetta

hylki





kasett




kasett




kasetti
cartulary

An assemblage, usually in volume form, of CHARTERS, title DEEDS, and other DOCUMENTS of significance belonging to a person, family, or organization





brevbog




skjalabók

bréfabók





kopibok




kopiebok




kopiokirja
case papers/files

FILES relating to a specific action, event, person, place, project, or other subject. Case files are sometimes referred to as project files or dossiers. In UK usage, particular instance papers; in Canadian usage, transactional files

(project file)

(transactional file)





dossiersag

enkeltsag





mál /

málsskjöl





dossiersaker

(sakarkiv)

(saksmapper)

(enheltsaker)





akter

dossierer





dossier
catalog/catalogue

A listing of materials, usually arranged systematically, with descriptive details. Catalogs are produced in a variety of formats, including book, card, MICROFORM, or electronic





katalog




skrá / skjalasakrá




katalog

arkivkatalog





(katalog)

(arkiv)förteckning





arkistoluettelo
certification

The act of attesting the official character of a DOCUMENT or of a COPY thereof





verifikation




staðfesting / vottun




attest

verifikasjon

stadfesting





attest




oikeaksi todistaminen
charge-out

1) The act of recording the removal of DOCUMENTS from their place of storage. In the UK, CHARGE-OUT is known as production

(production)

2) The DOCUMENT used to record this action. In the UK, production ticket

(circulation record)

(production ticket)





1) udlånsnotering





2) bestillingsseddel







1) útlansskráning





2) útlánsseðill







1) rekvisisjon





2) utlånskort

rekvisisjonsseddel

rekvisisjonsblankett





1) rekvisition





2) rekvisitionsblankett





1) tutkijasaliin toimittaminen



2) tilauslomake

chart



1) A DOCUMENT showing tabulated or methodically arranged INFORMATION



2) A cartographic DOCUMENT, usually referring to water, air, or astronomical objects





1) tabel





2) søkort





1)tafla





2) kort





1) tabell





2) draft

sjökart





1) tabell

diagram





2) sjökort





1) taulukko





2) merikortti



charter

A DOCUMENT, usually sealed, granting specific rights, setting forth aims and principles, embodying formal agreements, authorizing special privileges or exemptions, or, in English law, a deed, conveyance, or similar DOCUMENT





privilegium




verndarbréf

erindisbréf

sáttmáli

sérleyfi





privilegiebrev




privilegiebrev




privilegiokirje

erioikeuskirje

perustamisasiakirja

class



1) An identifiable and self-contained sub-division of an ARCHIVE GROUP consisting of a number of ITEMS with one or more common characteristics (UK). CLASS is generally equivalent to SERIES



2) The functional category of a classification

plan/scheme





1)heuristisk enhed











2) saggruppe





1) skjalaflokkur











2) efnisflokkur

(málaflokkur)





1) serie











2) klasse





1) serie











2) huvud- och underavdelning





1) sarja











2) luokitus

classification



1) Any method of recognizing relationships between DOCUMENTS



2) The systematic identification and arrangement of DOCUMENTS in categories according to logically structured conventions, methods, and procedural rules represented in a classification plan/scheme



See also: arrangement, filing system, security classification





1) klassifikationsprincip



2) klassifikation





1) flokkunarkerfi



2) flokkun







1) ordningssystem



2) ordning





1) klassificeringssystem



2) klassificering





1) luokitusjärjestelmä



2) luokittelu

closed file



1) A FILE containing DOCUMENTS on which action has been completed and to which additional DOCUMENTS are not likely to be added



2) A FILE to which ACCESS is restricted or denied



See also: open file, security classification





1) afsluttet sag







2) ikke umiddelbart tilgængelig sag







1) máli lokið (lokið mál)







2) mál sem er lokað eða

aðgangur takmarkaður





1) avsluttet sak







2) klausulert sak





1) avslutad akt







2) sekretessbelagd akt





1) päätetty akti







2) käyttörajoituksen alainen asiakirja tai akti

closed record group



A RECORD GROUP to which further RECORDS are not likely to be added because of the abolition of the creating body, major administrative reorganization, or basic change in the filing plan/system





afsluttet arkiv




lokað skjalasafn

- skjalasafn sem vex ekki frekar því skalamyndarinn er ekki lengur til í sömu mynd eða verið lagður af





avsluttet arkiv




avslutat arkiv




päätetty arkisto
collection

1) An artificial gathering of DOCUMENTS brought together on the basis of some common characteristic, (e.g. means of acquisition, creator, subject, language, medium, FORM(2), name of collector) without regard to the PROVENANCE of the DOCUMENTS



2) The total HOLDINGS of a manuscript repository

(artificial collection)

(manuscript collection)





1. samling













2) bestand





1) safn













2) heildarsafn





1) samling













2) bestand





1) samling













2) bestånd





1) kokoelma













2) kokoelmat

compact disc



A high-density digital disc data storage MEDIUM commonly used for publishing. A COMPACT DISC that permits read-only ACCESS(2) is commonly referred to as CD-ROM (Compact Disc-Read Only Memory). Information is read by means of a laser



See also: optical disc

(CD-ROM)





Compact Disc (CD)





geisladiskur




CD




CD skiva




CD
compact shelving

A system of mobile shelving intended to save space and/or guarantee security comprising movable rows, operated manually, mechanically, electrically, or in combination, either horizontally on rails or rotating through a quarter-circle on a pivot





compaktreoler

kompaktmagasin





þéttiskápar




kompaktreoler




kompaktsystem

tätpackningssystem





taajahyllytys
computer output microfilm (COM)

Computer output produced directly on to MICROFILM, without paper printout as an intermediary





COM




COM




COM




COM




mikrotulostus (COM)
concordance list

A FINDING AID in list form establishing the relationship between the past and present reference numbers of RECORDS/ARCHIVES that have been rearranged, relocated, or, simply, renumbered. A concordance list is also known as a conversion list

(conversion list)





konkordansliste




tilvísanaskrá




konkordansliste




konkordanslista




konkordanssiluettelo
conservation

The component of PRESERVATION which deals with the physical or chemical treatment of DOCUMENTS





konservering





forvarsla




konservering




konservering




konservointi
container list

A listing of materials by container, meant to facilitate retrieval. A container list normally includes the title of the SERIES or FILE(2), the portion of the SERIES or FILE(2) contained in each container, and the INCLUSIVE DATES of the materials contained therein. A container list may also include shelf locations for each container. A container list is also called a box list

See also: folder list

(box list)





pakkefortegnelse




geymsluskrá

aðfangalisti

kassalisti





avleveringsliste

arkivliste



arkivfortegnelse



kasseliste



hylleliste





volymförteckning




säilytysyksikön mukainen luettelo
controlled vocabulary

A regularized or standardized list of terms used to increase uniformity in indexing or information retrieval



See also: authority control, authority file, thesaurus





kontrolleret vokabularium




stöðluð efnisorð




emneordsliste




kontrollerad vokabulär




valvottu sanasto
controlling agency

The agency or other corporate body that exercises control over a group of RECORDS with respect to withdrawal and use for its functions, retention or DISPOSITION, and public ACCESS. A controlling agency may be the OFFICE OF ORIGIN, TRANSFERRING AGENCY, or its successor





arkivansvarlig myndighed




stofnun ábyrg fyrir skjalasafni




(arkivansvarlig myndighet)

(organ)





ansvarig myndighet




arkistosta vastaava viranomainen tai muu taho
copy

A duplication of an ORIGINAL DOCUMENT prepared simultaneously or separately, usually identified by function or by method of creation



See also: record copy





kopi




afrit / eftirrit




kopi




kopia




kopio
current records

RECORDS regularly used for the conduct of the current business of an agency, institution, or organization and which, therefore, continue to be maintained in their place of origin. In Canada, current records are known as active records



See also: noncurrent records, semicurrent records

(active records)





arkivalier i administrativt brug




virk skjöl

skjöl í notkun við stjórnsýslu





aktivt arkiv (1)




arkivhandlingar i aktivt bruk




aktiivikäytössä olevat asiakirjat
custodial history

The succession of offices or persons who had CUSTODY of a body of DOCUMENTS from its creation to its acquisition by an ARCHIVES(2) or MANUSCRIPT REPOSITORY

(chain of custody)





opbevaringshistorik




varðveislusaga




arkivhistorie




förvaringshistorik




omistushistoria
custody

The responsibility for the care of DOCUMENTS based on their physical possession. CUSTODY does not always include legal ownership, or the right to control ACCESS to RECORDS

(legal custody)

(physical custody)





opbevaring




varðveisla




forvaring

varetekt





förvaring

förvaringsansvar





säilytysvastuu
data

1) INFORMATION represented in a formalized manner, suitable for transmission, interpretation, or processing manually or automatically



2) Loosely used for INFORMATION, especially in large quantities





1) data







2) data





1) gögn







2) gögn





1) data







2) data





1) data







2) data





1) data







2) tieto

data archives



An organization, or administrative unit thereof, responsible for the acquisition, preservation and communication of data in electronic form, regardless of PROVENANCE



See also: electronic records





dataarkiv




gagnasafn




(dataarkiv)




dataarkiv




tietoarkisto
data base

DATA organized and stored so that it can be manipulated or extracted to meet various applications but managed independently of them





database




gagnagrunnur




database




databas




tietokanta
data dictionary

A structured assembly of information about the definition, structure, and use of data. It does not, however, contain the actual data itself. Specifically, the data dictionary contains the name of each DATA ELEMENT, its definition (size and type), where and how it is used, and its relationship to other data





data dictonary




gagnaskýringasafn








data dictionary

datakatalog





tietohakemisto
data element

The smallest unit of data for which attributes are specified, generally corresponding to a field in a data processing RECORD(2) or a numbered box on a printed FORM. For example, name, address, series title, and record group number are all data elements





felt




gagnastak




felt




dataelement




tietoalkio
data processing

The systematic performance of an operation or sequence of operations upon DATA by one or more computer-processing units to achieve a desired end result. DATA PROCESSING is used synonymously with information processing

(ADP)

(automatic data processing)

(information processing)





databehandling




gagnavinnsla




databehandling




databehandling




tietojenkäsittely
deaccession

The process by which an ARCHIVES(3) formally removes material from its CUSTODY. An ARCHIVES(3) may deaccession material because the material has been reappraised and found to be unsuitable for its HOLDINGS, the legal owner has requested permanent return of the materials, or the institution has agreed to transfer the materials to another repository



See also: reappraisal

(permanent withdrawal)





tilbagelevering




skjalaskil

endurskil



endurafhending



- afhentum gögnum skilað aftur til stofnunar





avgang

tilbakeføring

overføring





återleverans

återlämnande





asiakirjojen palauttaminen
deacidification

Removal of acid from or reduction of acid in a material such as paper by treating with mild alkali





afsyring




afsýring




avsyring




avsyrning




happamuuden poisto
declassification

The removal of all SECURITY CLASSIFICATION restrictions on information or RECORDS

See also: downgrade





afklasseficering




aðgengi leyndarskjala heimiluð

- adgang heimilað að skjölum sem eru lokuð vegna öryggismála





avgradering




frisläppande




salassapidon päättyminen
deed

A DOCUMENT, usually under seal, in many countries made before a notary public, which, when delivered, gives effect to some legal disposition or agreement between parties





tinglyst dokument




þinglýst skjal




tinglyst

dokument





(överlåtelsehandling)

kontrakt





sopimus
dehumidification

Removal of moisture from the air by mechanical and/or chemical means





affugtning




rakaeyðing




avfuktning




avfuktning




kosteuden alentaminen
deposit

1) The placing of DOCUMENTS in the CUSTODY of an ARCHIVES(3) without transfer of legal title



2) The DOCUMENTS covered by such an action



See also: acquisition





1) deponering





2) depositum





1) fela til varðveislu





2) til varðveislu





1) deponering





2) depositum





1) deponering





2) deposition









1) tallettaminen





2) talletus

description



1) The process of capturing, analyzing, organizing, and recording INFORMATION that serves to identify, manage, locate, and explain the HOLDINGS of ARCHIVES(3) and MANUSCRIPT REPOSITORIES and the contexts and records systems which produced them



2) The products of the above process

(archival description)





arkivbeskrivelse




lýsing á skjalasafni

(formáli)





1) arkivbeskrivelse















2) arkivbeskrivelse





1) beskrivning















2) beskrivning





1) kuvailu















2) kuvailu

destruction



The DISPOSAL of DOCUMENTS of no further value by methods as incineration, maceration, pulping or shredding





destruktion

makulering





eyðing

grisjun





makulering




destruktion

förstöring





hävittäminen
diazo film

A type of film used in duplication MICROFILM in which an image is produced by the effect of ultraviolet light on diazonium-sensitized materials. DIAZO FILM is not considered to be of ARCHIVAL QUALITY and is generaly used for research copies rather than preservation copies



See also: silver halide film, vesicular film





diazofilm




díasófilma




diazofilm




diazofilm




diazofilmi
diploma

1) A CHARTER issued by a sovereign



2) A formal DOCUMENT conferring some honour, degree, privilege, or license





1) diplom

2) diplom





1) opinbert skjal

2) viðurkenningarskjal

prófskírteini





1) diplom

2) diplom









1) diplom

2) diplom





1) todistusasiakirja

2) diplomi

diplomatics



The discipline that studies the genesis, FORMS(2), and transmission of archival DOCUMENTS and their relationship with the facts represented in them and with their creator, in order to identify, evaluate, and communicate their nature





diplomatik




fornbréfafræði




diplomatikk




diplomatik




diplomatiikka
disaster plan

The policies and procedures intended to prevent or minimize damage to RECORDS/ARCHIVES resulting from disasters



See also: vital records management





beredskabsplan




neyðaráætlun




beredskapsplan




(katastrof)beredskapsplan




suojelusuunnitelma
dispersal

A process for safeguarding RECORDS in which copies are transferred to locations other than those where the originals are housed



See also: remote storage









öryggisafritun og varðveisla fjarri aðalsafni









riskspridning




varmuusvarastointi
disposal

The actions taken with regard to NONCURRENT RECORDS following their APPRAISAL and the expiration if their retention periods as provided for by legislation, regulation, or administrative procedure. Actions include TRANSFER to an ARCHIVES(3) or DESTRUCTION. In the United States, DISPOSAL is also known as disposition

(disposition)

(records disposal)





kassation og aflevering




afhending eða grisjun skjala að loknu mati




kassasjon

avlevering

makulering





avhändande




seulonta

(siirto ja/tai hävittäminen)

disposal date



The date on which the specified DISPOSAL actions should be initiated as specified in a RECORDS SCHEDULE

(disposition date)



kassationstidspunkt

afleveringstidspunkt



afhendingar eða grisjunartími

(samkvæmt skjalavistunaráætlun)



(felles betegnelse for avleveringstidspunkt og kassasjonstidspunkt)


leverans- och/eller gallringstidpunkt



hävittämis- ja/tai

siirtoajankohta

disposal microfilming

The creation of microfilm to save or recover storage space and equipment and the substitution of the microfilm for the originals, which are destroyed. Disposal microfilming is also called space saving or substitution microfilming



See also: acquisition microfilm, preservation microfilming, security microfilming

(substitution microfilming)





kassationsfilmning




ljósmyndun skjala sem verður eytt




erstatnings-

mikrofilming





ersättningsfilmning




korvaava mikrokuvaus
document

1) Recorded information regardless of MEDIUM or characteristics



2) A single ITEM





1) dokument







1) skjal



2) skjal





1) dokument



2) dokument





1) handling



2) handling





1) dokumentti



2) asiakirja

document management system



An organized means of creating, indexing, searching, and accessing DOCUMENTS or INFORMATION





dokumenthåndterings-

system





mála- og skjalavörslukerfi




dokumenthånd-teringssystem

dokumentstyrings-

system





dokumenthanterings-system




asiankäsittelyjärjestelmä
documentation

1) In archival usage, the creation or acquisition of DOCUMENTS to provide evidence of the creator, an event, or an activity



2) In MACHINE-READABLE RECORDS/ARCHIVES, an organized series of descriptive DOCUMENTS explaining the operating system and software necessary to use and maintain a FILE(3) and the arrangement, content, and coding of the data which it contains





1) dokumentation





2) dokumentation





1) skjalfesting

(skjalahald)





2) lýsigögn

(verkskjöl)





1) dokumentasjon





2) dokumentasjon





1) dokumentation





2) dokumentation





1) dokumentaatio





2) dokumentaatio

downgrade



To reduce the level of SECURITY CLASSIFICATION of specified INFORMATION/RECORDS



See also: declassification





nedklasseficering




aukið aðgengi




nedgradere




reducering av sekretess




salaisuusasteen laskeminen
draft

1) A rough or preliminary form of a DOCUMENT, sometimes retained as evidence



2) A written order directing the payment of money





1) udkast

kladde





2) anvisning





1) uppkast

drög





2) greiðsluheimild / víxill





1) utkast

konsept





2) anvisning





1) koncept

utkast





2) utbetalningsorder





1) luonnos





2) maksumääräys

durability



The degree to which a MEDIUM such as paper retains its original strength or properties, especially under conditions of heavy, sustained use





holdbarhed




ending

varanleiki





bestandighet

holdbarhet





beständighet




kestävyys
electronic mail

An electronic technology that handles the sending and receiving of messages





e-mail

elektronisk post





tölvupóstur




elektronisk post

e-post





elektronisk post

e-post





sähköposti
electronic records

RECORDS on electronic storage media



See also: machine-readable records/archives





elektroniske arkivalier

(e-arkivalier)





rafræn skjöl




elektronisk arkiv

elektronisk arkivmateriale





elektroniska arkivhandlingar




sähköiset asiakirjat
electrostatic copy

A COPY, created on PAPER or FILM support, using electrical photoconductivity





elektrostatisk kopi




ljósrit




elektrostatisk kopi




elektrostatkopia




sähköstaattinen kopio
encapsulation

The encasing of a DOCUMENT in a clear plastic (usually polyester) envelope of which the edges are sealed. The aim is to provide nonreactive support and protection for a fragile DOCUMENT and still maintain visibility. ENCAPSULATION is normally preceded by DEACIDIFICATION





laminering




hjúpun




laminering




laminering




laminointi
entry

1) The recording of a DOCUMENT, TRANSACTION, or other information in a CATALOG, JOURNAL, list, REGISTER, etc



2) An item thus recorded



3) The UNIT OF DESCRIPTION in a FINDING AID or RECORDS SCHEDULE





1) registrering





2) en registrering





3) søgeord





1) skráning





2) (inn)færsla





3) færsla





1) registrering





2) innförsel





3) post





1) registrering





2) notering





3) sökbegrepp





1) kirjaaminen





2) kirjaus





3) hakuelementti

environmental control



The creation and maintenance of a storage environment for archival HOLDINGS conducive to their long-term preservation. Environmental control encompasses temperature, relative humidity, air quality, lighting, freedom from biological infestation, housekeeping procedures, security, and protection from fire and water damage



klimaregulering





umhverfis stýring

(stýring skjalaumhverfis)





miljökontroll




miljökontroll




säilytysolosuhteiden hallinta
ephemera

Informal DOCUMENTS of transitory value, sometimes preserved as samples or specimens. Advertisements, calling cards, notices, and tickets are examples of EPHEMERA





materiale der ikke skal

journaliseras





gögn sem ekki skal skrá í bréfadagbók / málaskrá




arkivuverdig

materiale





handlingar av tillfällig betydelse




lyhytaikaista arvoa omaavat asiakirjat
essential record

See: vital record (?)

estray



A DOCUMENT not in the possession of its legal custodian





arkivalier på afveje




flækingsskjöl




arkiv på avveier




handling som fjärmats från korrekt förvaring




oikean omistajan hallusta pois joutunut asiakirja
evidential value

The worth of DOCUMENTS/ARCHIVES for illuminating the nature and work of their creator by providing evidence of the creator's origins, FUNCTIONS, and activities. Evidential value is distinct from informational value

See also: administrative value, fiscal value, informational value, legal value, intrinsic value





processuel værdi




sönnunargildi




bevisverdi

dokumentasjonsverdi





bevisvärde

processuellt värde





todistusarvo
extract

1) A COPY of part of the text of a DOCUMENT



2) An authentic copy of an ENTRY(2) especially used for ENTRIES in registers



See also: abstract

(estreat)





1) uddrag, ekstrakt




1) útdráttur



2) (staðfest afrit)





1) utdrag,

ekstrakt



2)





1) utdrag



2) utdrag





1) ote



2) ote

facsimile



1) A reproduction of a DOCUMENT that approximates as nearly as possible the content, FORM(2), and appearance of the original, but not necessarily the size



2) The exact IMAGE of a DOCUMENT transmitted electronically to another location. Used in this context, a facsimile is also known as a "fax"





1) faksimile







2) telefax





1) eftirgerð







2) símbréf

fax





1) faksimile







2) telefaks





1) faksimil







2) (tele)fax





1) faksimile







2) telekopio

family (and estate) archives



ARCHIVES(1) and/or ARCHIVES(3) of one or more related families and/or individual members thereof relating to their private and public affairs and to the administration of their estates. FAMILY (AND ESTATE) ARCHIVES are also known as patrimonial archives

(patrimonial archives)





familie- og godsarkiver




ættarsafn

(fjölskyldussafn)





familiearkiv

slektsarkiv

godsarkiv





familje- och godsarkiv





suku- ja kartanoarkistot
file

1) An organized unit (folder, volume, etc) of DOCUMENTS grouped together either for current use by the creator or in the process of archival ARANGEMENT, because they relate to the same subject, activity, or transaction. A FILE is usually the basic unit within a record SERIES



2) A series of FILES(1)







3) In DATA PROCESSING, two or more RECORDS(2) of identical layout treated as a unit. The unit is larger than a RECORD(2) but smaller than a data system, and is also known as a data set or file set

(data set)

(file set)

(file unit)





1) sag















2) sager henlagt i samme orden, komponent



3) fil





1) mál















2) málasafn

(málaflokkur)





3) skrá











1) sak, mappe















2) serie







3) fil





1) akt















2) dossier







3) fil





1) akti















2) dossier







3) tiedosto

filing



The placing of individual documents within a FILE(1)





sagsdannelse




leggja bréf á mál

skjalavistun





arkivleggning




aktläggning

arkivläggning





aktinmuodostus
filing plan

A classification plan for the physical arrangement, storage, and retrieval of FILES(1). A filing plan is usually identified by the type of symbols used, e.g. alphabetical, numerical, alpha-numerical, decimal





journalplan, arkivplan




bréfalykill




arkivnökkel




diarie-/dossierplan




diaarikaava
filing system

A group of conventions, methods, and procedural rules according to which DOCUMENTS are sorted, classified, cross-referenced, stored, and retrieved





journalsystem, arkivsystem




bréfadagbókarkerfi

skjalavörslukerfi

(skjalavistunarkerfi)





arkivsystem




diarie-/dossiersystem




arkistointi- ja rekisteröintijärjestelmä
film

A flexible sheet or strip of transparent material upon which IMAGES can be recorded



See also: diazo film, silver halide film, vesicular film





film




filma




film




film




filmi
film records/archives

RECORDS/ARCHIVES in the form of MOTION PICTURES



See also: audio-visual records/archives





filmarkiv




kvikmyndasafn




filmarkiv




filmarkiv




elokuva-arkisto
finding aid

The descriptive tool, published or unpublished, manual or electronic, produced by a creator, RECORDS CENTRE, ARCHIVES(3), or MANUSCRIPT REPOSITORY to establish PHYSICAL CONTROL and/or INTELLECTUAL CONTROL over RECORDS/ARCHIVES. Basic finding aids include local, regional, or national descriptive data bases; GUIDES, INVENTORIES; REGISTERS(2); location registers; CATALOGS; SPECIAL LISTS; INDEXES; CALENDARS; and, for ELECTRONIC RECORDS, software DOCUMENTATION(2)

(research tool)





søgemiddel




leitartæki

leiðarvísir



skrár





sökeredskap

framfinningsmiddel





sökmedel




hakuväline
fiscal value

The worth of RECORDS/ARCHIVES for the conduct of current or future financial or fiscal business and/or evidence thereof



See also: administrative value, legal value





fiskal værdi (økonomisk bevisværdi)




fjárhagslegt gildi








fiskalt värde

ekonomiskt bevisvärde





taloudellinen arvo
flat-filing

The placing of RECORDS/ARCHIVES whether bound or in containers in a position parallel to the shelf





horisontal arkivering




skjöl lögð lárétt

(lárétt skjalavistun)

(lárétt röðun)





horisontal

oppbevaring





horisontell placering




vaakasäilytys
flattening

The process of restoring to a flat condition DOCUMENTS that have been folded, rolled, or are otherwise in need such treatment, usually by the application of pressure which has been preceded by HUMIDIFICATION





udglatning




sléttun








planering




oikominen
floppy disc

A flexible MAGNETIC DISC revolving within a protective cover. A FLOPPY DISC is also called a diskette



See also: hard disc





diskette - floppy disc




disklingur




diskett




diskett




levyke
folder list

A list, prepared by the creator or an ARCHIVES(3) or MANUSCRIPT REPOSITORY to facilitate retrieval, detailing the titles of folders contained in one or more records centre cartons/containers or archives boxes/containers



See also: container list





sagsfortegnelse




staðsetningarskrá

(geymsluskrá)





arkivfortegnelse

mappeliste





dossierförteckning




aktiluettelo
foliation

1) The act of numbering the leaves or folios of a DOCUMENT as distinct from numbering pages, i.e., PAGINATION



2) The result of this action





foliering




tölusetning




foliering




foliering




folionumerointi
fonds

The whole of the DOCUMENTS, regardless of FORM(2) or MEDIUM, organically created and/or accumulated and used by a particular person, family, or corporate body in the course of that creator's activities and functions



See also: record group





arkivfond




skjalasafn




arkiv (1)

enheltarkiv





arkiv (1)




arkisto (1)
form

1) A DOCUMENT, printed or otherwise produced, with predesignated spaces for the recording of specified information



2) In DIPLOMATICS, all the characteristics of a DOCUMENT which can be separated from its content. Historically and functionally, FORM distinguishes materials by their physical character, the subject matter of their intellectual content, or the order of information within them



See also: genre, medium, record type

(document type)

(form of material)

(physical form)





1) formular







2) formler





1)eyðublað







2) skjalaform









1) blankett







2) form





1) formulär







2) form





1) lomake







2) muoto

format



1) The plan or arrangement of a DOCUMENT



2) In DATA PROCESSING, the arrangement of data



3) In descriptive practice, a selection of descriptive elements arranged in a prescribed manner and sequence so that the resulting DESCRIPTION(2) will be standardized





1) format



2) at formatere, formatering



3) standard ordningsplan





1) form



2) snið





3) staðlað form





1) format



2) formatering



3) standardiset

ordningsplan





1) format



2) formatering





3) redovisningsplan





1) muoto



2) muotoilla

pohjustaa



3) kuvailuelementtien standardisoitu järjestys

foxing



The discoloration of PAPER by brownish stains, often in the form of specks or small spots





misfarvning




flekkótt




misfargning




missfärgning




värimuutos
freeze drying

The treatment of water-soaked DOCUMENTS by freezing to prevent further damage from water, and subsequent drying under high vacuum with the controlled application of heat, usually from heating coils installed in special shelving





frysetørring




frostþurrkun




frysetörking




frystorkning




pakastuskuivaus
frozen records

In RECORDS MANAGEMENT, those TEMPORARY RECORDS that cannot be destroyed on schedule because special circumstances, such as a court order, require a temporary extension of the approved RETENTION PERIOD

(contingent records)









grisjun frestað




utsatt kassasjon




handlingar vilkas gallring tillfälligt stoppats
fumigation

The exposure of DOCUMENTS to the vapor of a volatile substance or toxic chemical in a closed container or chamber in order to destroy fungi and/or insects





desinfektion




sótthreinsun




desinfeksjon




desinfektion




desinfektio
general records schedule

A RECORDS SCHEDULE governing specified SERIES of RECORDS common to several or all agencies or administrative units of a corporate body. A general records schedule is also called a common records schedule or general schedule

(common records schedule)

(general schedule)





standardplan for sekretariatssager




sameiginleg- /heildar- skjalavistunaráætlun

(almenn-)





overordnet bevaringsplan




generell arkivbildningsplan




yhteinen arkistonmuodostus-suunnitelma
generation

The degree of remoteness of a COPY, usually photographic, from the origial





generation (skopi)




kynslóð

(afleiðslustig ?)





generasjon




generation




sukupolvi
genre

A distinctive type or category of artistic or literary composition characterized by a particular style, FORM(2), and/or content (e.g., comedy, documentary, essay, or hymn)

See also: record type





genre




stíll

(stíltegund)





genre




genre




genre
gift

An addition to HOLDINGS acquired without monetary consideration and becoming the sole property of the recipient, frequently effected by a deed of gift

(donation)





gave, donation




gjöf, ánöfnun




gave




gåva




lahjoitus
guide

1) A FINDING AID giving a general account of all or part of the HOLDINGS of one or several ARCHIVES(3) and/or MANUSCRIPT REPOSITORIES. A guide is usually arranged by FONDS, RECORD/ARCHIVE GROUP, or COLLECTION(1) and CLASSES or SERIES therein



2) A FINDING AID describing the HOLDINGS of one or more ARCHIVES(3) and/or MANUSCRIPT REPOSITORIES relating to particular subjects, periods, or geographical areas or to specified types or categories of DOCUMENTS. This type of guide is usually called a thematic or subject guide



See also: summary guide

(general guide)

(thematic guide)

(subject guide)

(structural guide)





1) guide

















2) (tematisk guide)





1) leiðarvísir

geymsluskrá

yfirlitsskrá















2) efnisflokkuð/aður geymsluskrá/leiðarvísir

















1) hovedkatalog

















2) spesialkatalog





1) arkivguide

















2) tematisk guide





1) yleisluettelo

















2) temaattinen opas

hard copy



A COPY, usually on paper, capable of being read without the assistance of a technical device





papirkopi




pappírsafrit




papirkopi




papperskopia




kirjoite
hard disc

A hardware device used to store electronic DATA. It is not flexible and is completely enclosed in an airtight case to exclude dust



See also: floppy disc





harddisk




harður diskur




harddisk




hårddisk




kasettilevy
header

Eye-legible INFORMATION on the top of a MICROFICHE or MICROFORM JACKET





titelfelt




haus, titilreitur

fyrirsagnarreitur





tittelfelt




titelfält




otsikkokenttä
heading

1) The title or inscription at the head of a page, chapter, or other section of a DOCUMENT



2) A name, word, or phrase at the beginning of an ENTRY(2) in an INDEX, CATALOG, or other FINDING AID, which serves as an ACCESS POINT to the materials being described







1) overskrift, titel





2) indeksterm





1) fyrirsögn, titill





2) leitarorð

atriðisorð





1) overskrift

tittel





2) indekseringsord





1) överskrift

rubrik





2) rubrik

huvud

identifieringsterm





1) otsikko





2) otsikko

holdings



The totality of DOCUMENTS in the CUSTODY of a RECORDS CENTRE, ARCHIVES(3), or MANUSCRIPT REPOSITORY

(archival holdings)





arkivbestand




skjalamagn




bestand

arkivbestand





bestånd




(arkiston/yhteisön hallussa olevat asiakirja-aineistot tai arkistot kokonaisuudessaan, kokoelmat)
holdings maintenance

A PRESERVATION activity that includes unfolding or unrolling DOCUMENTS, removing or replacing harmful fasteners, reproducing unstable DOCUMENTS, placing materials in acid-free folders and boxes, and shelving them in environmentally controlled and secure space





fyskisk arkivpleje




(varðveisla)

(skjalavarsla)

skjalaumhirða

skjalahirðing





arkivpleie




beståndsvård




(arkistoaineistojen säilyvyydestä huolehtiminen)
honeycombing

The process of leaving space between shelved RECORDS in stack areas for future ACCESSIONS(2) or ACCRUALS to RECORD/ARCHIVES GROUPS, FONDS, or COLLECTIONS(1), SUBGROUPS, or SERIES or CLASSES already accessioned in part





systematisk opstilling




skipulögð hilluröðun

-gera ráð fyrir viðbótum við uppröðun safns









hylluppsättning med lämnande av utrymme för accessioner




humidification

The process of humidifying





befugtning




rakaaukning




befuktning




fukttillförsel




kosteutus
hypertext



hypertekst


hypertexti


hypertekst


hypertext


hyperteksti
iconographic records/archives

RECORDS/ARCHIVES in the form of pictures, photographs, illustrations, prints, and the products of other pictorial processes



See also: photographic records/archives





billedearkiv




myndasafn




bildearkiv

fotoarkiv





bild-/fotoarkiv




kuva-arkisto
image

Visual representation of the subject matter reproduced





billede




mynd




bilde




bild




kuva
imprescriptability

The concept that because PUBLIC RECORDS/ARCHIVES are inalienable public property, they remain per manently subject to REPLEVIN



See also: inalienability





uafhændelighed

(se også replevin - vindikation)





óafhendanleg

óafturkræf úr eign ríkisins eða hins opinbera









oavhändlighet




riistämättömyys
inalienability

The quality of PUBLIC RECORDS/ARCHIVES that prevents such materials from being alienated, surrendered, or transferred to anybody not entitled by law to their ownership. This concept is also called inviolability



See also: imprescriptibility

(inviolability)





uafhændelighed




óafhendanleg

óafturkræf úr fórum ríkisins eða hins opinbera









oavhändlighet




luovuttamattomuus
inclusive dates

The beginning and ending dates of the materials being described. In the United Kingdom, INCLUSIVE DATES are also known as covering dates

(covering dates)

(dates of accumulation)

(date span)

(date range)

(span dates)





yderår




tímabil




ytterår

tidsrom





tidsomfattning




rajavuodet
index

A systematically arranged list providing ACCESS to the contents of FILE(2), DOCUMENT, or groups of DOCUMENTS, consisting of ENTRIES(2) giving enough information to trace or locate each ENTRY(2) by means of a page number or other pointers





indeks




yfirlit

- efnisyfirlit

- atriðisorðaskrá





indeks




index




hakemisto
information

Recorded DATA





information




upplýsingar




informasjon




information




informaatio
information management

The administration of INFORMATION, its use and transmission, and the application of theories and techniques of information science to create, modify, or improve information handling systems





informationshåndtering




upplýsingastjórn

meðhöndlun upplýsinga





informasjons-

behandling





informationshantering




tiedonhallinta
informational value

The worth of DOCUMENTS/ARCHIVES for reference and research deriving from the information they contain on persons, places, subjects, etc, as distinct from their EVIDENTIAL VALUE



See also: administrative value, intrinsic value

(reference/research value)





informativ værdi




upplýsingagildi




informasjons-

verdi





informationsvärde




informaatioarvo
inspection, right of

The legally imposed responsibility of an ARCHIVES(3) or a RECORDS MANAGEMENT program to inspect and propose measures to improve the RECORDS creation, maintenance, and DISPOSITION practices of operating agencies within their jurisdiction





tilsynsret




eftirlitsréttur




inspeksjonsrett

tilsynsmyndighet





inspektionsrätt




tarkastusoikeus
instrument

A DOCUMENT, such as a contract or a DEED, executed and delivered as formal evidence of a legal act or agreement, for the purpose of creating, securing, modifying, or terminating a right





bevismateriale




sönnunargagn




bevismateriale




bevismaterial




todistusasiakirja
intellectual control

The acquisition and creation of DOCUMENTATION required to access the informational content of RECORDS/ARCHIVES



See also: physical control









lýsing skjalasafns

- gera safn aðgengilegt með þeim hjálpartækjum sem safn ræður yfir





logisk kontroll




logisk kontroll




looginen hallinta
intermediate master

A subsequent GENERATION of a MASTER used for reproduction of further COPIES





2.generationskopi








andregenerasjonskopi




master




välikopio
intermediate storage

The storage of semi-current records in a RECORDS CENTRE pending their ultimate DISPOSAL





mellemarkiv




millisafn




mellem arkiv




mellanarkiv




väliarkisto
intrinsic value

The inherent worth of a DOCUMENT based upon factors such as age, content, usage, circumstances of creation, signature, or attached seals



See also: administrative value, evidential value, informational value

(artifactual value)





museal værdi




eigin gildi




egen verdi,

iboende verdi





handlings egenvärde




sisäsyntyinen arvo,

ainutlaatuisuus

inventory

1) A basic archival FINDING AID whose unit of ENTRY(3) is usually CLASS or SERIES. An inventory generally includes a brief ADMINISTRATIVE HISTORY of the organization(s) whose RECORDS are being described as well as DESCRIPTIONS(2) of the RECORDS. SERIES/CLASS DESCRIPTIONS normally give such data as title, INCLUSIVE DATES, quantity, arrangement, relationships to other CLASSES or SERIES, and scope and content notes. Inventories may also contain appendices which provide such supplementary information as CONTAINER LISTS, FOLDER LISTS, a glossary of abbreviations and special terms, lists of FILES(1) on special subjects, INDEXES, and classification or FILING PLANS. In the United Kingdom, an INVENTORY is also known as a repertory



2) In RECORDS MANAGEMENT, a detailed listing of the volume, scope, and complexity of an organization's RECORDS, usually compiled for the purpose of creating a RECORDS SCHEDULE

(descriptive inventory)

(repertory)

(records inventory)

(preliminary inventory)





1) registratur















































2) arkivfortegnelse





1) geymsluskrá















































2) skjalaskrá





1) hovedkatalog















































2) arkivfortegnelse





1) arkivredovisning















































2) arkivförteckning





1) arkistoluettelo

arkistokuvailu















































2) inventointiluettelo

item



The smallest intellectually indivisible archival unit (e.g., a letter, memorandum, report, or photograph). ITEMS accumulate to form CLASSES or SERIES



See also: document, piece, record





komponentelement




eining




arkivdokument




arkivhandling




asiakirja
journal

1) A chronological RECORD containing impersonal accounts of an individual's or organization's daily occurrences or transactions or of the proceedings of a legislative body



2) In double-entry bookkeeping, an account book into which are transcribed the items entered in the day book. JOURNALS are organized by account and make for more convenient posting in the ledger than do day books, which are organized by transaction





1) journal









2) regnskabsjournal





1) bréfadagbók

dagbók einstaklings

(gjörðabók)







2) dagbók (í tvöföldu bókhaldi)





1) journal

brevjournal

postjournal







2) regnskapsjournal

(kassadagbok)

(hovedbok)





1) diarium









2) huvudbok

reskontra





1) diaari









2) yhdistelykirja

keyword

A word or group of words taken from the title or text of a DOCUMENT characterizing its content and facilitating its retrieval



See also: thesaurus





stikord




efnisorð




stikkord




nyckelord




hakusana


label

1) A piece of material affixed to the front or spine of a FILE(1), volume, box, or other container upon which a REFERENCE NUMBER or other INFORMATION is recorded to facilitate storage and retrieval



2) A code used to identify or locate an ITEM, an area of memory, a RECORD or a FILE







1) etiket











2) identifikator







1) merkimiði

merki











2) vistmerki









1) etikett











2) referense







1) etikett











2) referenskod







1) nimiö











2) tunnus

lamination



A process, preceded by DEACIDIFICATION, for reinforcing a weak or damaged paper DOCUMENT by enclosing it between two sheets of thin tissue. The methods of attaching the tissue are:

a) thermoplastic lamination, which involves the application of heat and pressure to two sheets of plastic foil, usually cellulose acetate; or

b) hand or solvent lamination, in which adhesion is created by placing a sheet of plastic foil, usually cellulose acetate, between the tissue and the DOCUMENT and applying acetone



See also: silking





laminering




líming

límstyrking





laminering




laminering




laminointi
legal value

The worth of RECORDS/ARCHIVES for the conduct of current or future legal business and/or as legal evidence thereof



See also: administrative value, fiscal value





retlig værdi




réttargildi

lagagildi





rettslig verdi




rättsvärde




oikeudellinen arvo
letterbook

A volume in which draft or fair copy out-letters have been written, usually in chronological order





kopibog




bréfabók




kopibok




kopiebok




kirjekonseptit, kopiokirja
letter(s) close

A letter, to a specified addressee and closed with a seal to keep its contents private





missiver, lukkede brev




lokað bréf

insiglað bréf





missiver




förseglat brev




sinetöity kirje
letter(s) patent

A formal open letter issued under a SEAL in favour of a specified addressee but addressed generally, so as to make known the contents





åbent brev




opið bréf, t.d. tilskipun, skjal lesið á þingi




åpent brev




öppet brev




avoin kirje
letterpress copybook

A LETTERBOOK of tissue paper in which copies are recorded by transfer of ink through direct contact with the original, using moisture and pressure in a copy press





pressekopibog




bréfabók

(afritabók)





presskopibok




kopiebok




kopiokirja
level of description

The LEVEL OF ARRANGEMENT that is described in a UNIT OF DESCRIPTION in a FINDING AID





beskrivelsesniveau




greingarstig

(skráningarstig)





beskrivelsenivå




redovisningsnivå




kuvailutaso
levels of arrangement

The hierarchical groupings of archival HOLDINGS for purposes of PHYSICAL and INTELLECTUAL CONTROL. The levels are: REPOSITORY; RECORD/ARCHIVE GROUP, FONDS, or COLLECTION(1); SUBGROUP(S); CLASS or SERIES; SUBSERIES; FILE; and ITEM





ordnings- og beskrivelsesniveau




röðunar- og frágangsstig




ordnings- og beskrivelsenivå




redovisning i flera nivåer




järjestämis- ja kuvailutasot
life cycle (of a record)

The life span of a RECORD from its creation or receipt to its final DISPOSAL





arkivers livscyklus




ferli skjals

lífshringur skjals





livssyklus




livscykel




elinkaari
loan

The temporary physical transfer of ARCHIVES(1) to an outside location for reference or consultation, reproduction, or exhibition purposes





udlån




útlán




utlån




lån




laina
location index/register

A FINDING AID used to control and locate HOLDINGS





pladsfortegnelse




geymsluskrá

safnskrá

hilluskrá





hylleliste




planeringslista




paikkaluettelo

aineistojen sijaintiluettelo

logical record



In DATA PROCESSING, a RECORD defined on the basis of its content, rather than its physical location or space requirements



See also: physical record





post




röklæg færsla




dokument




logisk handling




tietue
machine-readable records/archives

RECORDS/ARCHIVES, usually in code, recorded on a MEDIUM such as a magnetic disc, magnetic tape, or punched card/tape, whose contents are accessible only by machine and organized in accordance with the principle of PROVENANCE as distinct from DATA ARCHIVES



See also: electronic records

(automated records)





maskinlæsbare arkivalier




véltæk gögn

rafræn skjöl/skjalasöfn





maskinlesbare

dokumenter





maskinläsbara arkiv




konekielinen asiakirja
macrofiche

A single frame MICROFICHE in which the IMAGE covers the whole area except the HEADER





makrofiche




makrófisja




makrofiche




makrofiche




makrokortti
magnetic disc

A flat, circular MEDIUM, the surfaces of which are covered with a magnetized layer permitting the recording and storage of electronic media





magnetisk disk




seguldiskur




magnetplate




magnetisk disk




magneettinen levy
magnetic tape

A tape coated with a magnetizable material, capable of storing INFORMATION in the form of electromagnetic signals





magnetbånd




segulband




magnetbånd




magnetband




magneettinauha
manuscript

A handwritten or typed DOCUMENT. A typed DOCUMENT is more precisely called a TYPESCRIPT



See also: manuscripts





manuskript




handrit




manuskript




manuskript




käsikirjoitus
manuscripts

DOCUMENTS of MANUSCRIPT character usually having historical or literary value or significance. The term is variously used to refer to ARCHIVES, to artificial COLLECTIONS of DOCUMENTS acquired from various sources usually according to a plan but without regard to PROVENANCE, and to individual DOCUMENTS acquired by an ARCHIVES(3) because of their significance



See also: papers, records

(historical manuscripts)





håndskrifter, håndskriftssamling




handrit,

handritasafn





håndskrifter




handskrifter




käsikirjoituskokoelma
map

A DOCUMENT depicting in graphic or photogrammetric form, normally to scale and usually on a flat MEDIUM, a selection of material or abstract features on or in relation to the surface of the earth or of a heavenly body





(land)kort




kort

landakort

uppdráttur





kart




karta




kartta
marginalia

INFORMATION recorded in the margin of a DOCUMENT. MARGINALIA is also referred to as marginal notes





marginalnote




spássíugrein

athugasemd á spássíu





marginotater




marginalanteckning




reunahuomautukset
master

A COPY of a DOCUMENT or, in some processes, the original DOCUMENT, from which COPIES can be made

(duplicating master)





forlæg, master




afritunareintak,

frumrit





master




master




masterkopio
medium

The physical material in or on which information may be recorded (i.e., clay tablet, papyrus, paper, parchment, film, magnetic tape)



See also: form(2)





medium




miðill




medium




medium




tietoväline
memorandum

1) A DOCUMENT recording INFORMATION used for internal communication and intended for future reference



2) A DOCUMENT drawn up in support of a case in court or a request





memorandum




minnisblað




1) PM

promemoria









1) memorandum







2) memorandum





1) muistio







2) muistio

metadata



DATA describing DATA and data systems; that is, the structure of DATA BASES, their characteristics, location, and usage





metadata




lýsigögn




metadata

data om data





metadata




metadata
microcard

MICROIMAGE arranged in similar manner to those on a MICROFICHE, but on an opaque MEDIUM. MICROCARDS are also known as micro-opaques or microprints

(micro-opaque)

(microprint)





mikrokort




örkort




mikrokort




mikrokort




mikrokortti
microcopy

A copy, usually obtained by optical reduction, in a size too small to be read without magnification





mikrokopi




örmynd




mikrokopi




mikrokopia




mikrokopio
microfiche

A flexible transparent sheet of FILM bearing a number of MICROIMAGES arranged in horizontal rows and vertival columns with a HEADER





mikrofiche




fisja




mikrofiche




mikrofiche




mikrokortti

filmikortti

microfilm



A high-resolution FILM in roll form containing, after exposure and processing, IMAGES reduced in size from the original





mikrofilm




örfilma




mikrofilm




mikrofilm




mikrofilmi
microfilm jacket

A transparent holding, with HEADER, into which strips of MICROFILM may be inserted





kanalmikrokort, jacket




örfilmuvasi




mikrofilmkonvolutt




jacket




taskukortti

kanavakortti

microfilm strip

A segment of roll MICROFILM that is usually inserted into a MICROFILM JACKET





(mikrofilmstrimmel)




örfilmustrimill

(örfilmubútur)





mikrofilmstrimmel




mikrostrip




liuska
microfilm target

IMAGES on a MICROFORM containing information such as identification, coding, or test charts to facilitate control and use

















"target"




microform

Generic term for all media containing MICROIMAGES





mikroform




örgervingur

(örmyndamiðill)





mikroform




mikroform




mikrotallenne
micrographics

The technology and processes used to record information on MICROFORMS

(microphotography)





mikrografi




örgervingatækni




mikrografi




mikrografi




mikrokuvaus
microimage

An IMAGE too small to be read without magnification





mikrobillede




örmynd




mikrobilde




mikrobild




mikrokuva
minutes

1) A RECORD of what was said and done at a meeting or conference



2) The final DRAFT of a DOCUMENT





1) referat



2) koncept





1)fundargerð



2) lokauppkast





1) referat,

protokoll



2) konsept,

utkast





1) protokoll



2) koncept





1) pöytäkirja



2) konsepti

motion picture



A sequence of IMAGES on roll FILM or VIDEOTAPE that as the FILM or tape is advanced, presents the illusion of motion or movement. MOTION PICTURES are also called moving images; in Canada, cinefilm; and in Australia, cinematograph film

(cinematograph film)

(cinefilm)

(moving images)





film (levende billeder)




kvikmynd




film




film




elokuva
muniments

DOCUMENTS serving as evidence of inheritance, title to property, etc



adkomstbreve


afsalsbréf

eignarskjöl



afkomstbrev

hjemmelsbrev



åtkomsthandlingar


saantoasiakirjat
negative

A photographic IMAGE with reversed POLARITY or, if coloured, complementary tonal values to those of the original





negativ




negatífa




negativ




negativ




negatiivi
nitrate film

A highly unstable and flammable FILM support made from cullulose nitrate and used for photographic NEGATIVES and motion picture FILM from c. 1890 to c. 1950. NITRATE FILM is commonly recopied onto another MEDIUM, such as SAFETY FILM

(cellulose nitrate film)





nitratfilm




nítrat filma




nitratfilm




nitratfilm




nitraattifilmi
noncurrent records

RECORDS no longer needed by their creator to conduct current business



See also: current records, semicurrent records

(inactive records)





arkivalier ude af administrativt brug




skjöl ekki lengur (í notkun) nauðsynleg í stjórnsýslu

- óvirk skjöl





uaktuelle arkivsaker,

dödt arkiv,

fjernarkiv





inaktuella handlingar




passiiviasiakirjat
note

1) A brief statement of, e.g. a fact or experience, written down for review, or as an aid to memory, or to inform someone else



2) A short, informal letter



3) A formal diplomatic or other official communication





1) notits





2) underhåndsbrev





3) note, kommuniké





1) minnispunktur

glósur, skýring

athugasemd



2) bréf, miði

minnismiði



3) orðsending, skilaboð

tilkynning





1) notat

2) brev



3) note





1) not

anmärkning





2) brev,

meddelande



3) not





1) muistiinpano

2) epävirallinen kirje



3) nootti

numbering



The process of assigning and affixing a reference number to individual ITEMS and/or PIECES to provide INTELLECTUAL and PHYSICAL CONTROL



See also: foliation





nummerering




tölusetning




nummerering




numrering




numerointi
office of origin

The corporate body or administrative unit in which a group of RECORDS are created or received and accumulated in the conduct of its business



See also: controlling agency, transferring agency

(creating agency/office)

(originating agency/office)





arkivskaber




skjalamyndari




arkivskaper

arkivskapende organ/ virksamhet





arkivbildare




arkistonmuodostaja
open file

1) A FILE(1,2) to which DOCUMENTS are being added



2) A FILE(1,2) with no restrictions as to ACCESS as distinct from a CLOSED FILE(2)





1) verserende sag



2) tilgængelig sag





1) opið mál, mál í gangi, máli ekki lokið

2) opið mál, opinn aðgangur, ótakmarkaður aðgangur





1) sak under behandling



2) offentlig sak





1) oavslutad akt



2) tillgänglig akt/dossier





1) akti, johon tulee lisäyksiä (avoin akti)

2) julkinen akti

optical character recognition (OCR)



The detection, identification, and acceptance by a machine of printed characters using light-sensitive devices





OCR




OCR

(ljóskennsl stafa)





OCR

optisk lesning





OCR

optisk teckenigenkänning





optinen luku
optical disc

A device that allows the storage of either digital or analog signals on a disc. The data is retrieved through the use of a laser. An OPTICAL DISC is also known as a laser disc



See also: compact disc, videodisc

(laser disc)





optisk disk




geisladiskur




optisk disk




optisk skiva




optinen levy
ordinance

A governmental, especially municipal, statute or regulation





forordning




tilskipun

reglugerð





forordning




förordning

författning





asetus
original document

The initially created DOCUMENT as distinguished from any copy thereof

(original record)





original




frumrit




original




original




alkuperäinen asiakirja
outreach program

Organized activities of ARCHIVES(2) intended to acquaint potential users with their HOLDINGS and their research and reference value

(public programming)





formidlingsprogram




kynningaráætlun




informasjonsprogram

formidlingsprogram







förmedlings- och utbildningsprogram




koulutus- ja tiedotusohjelma
pagination

1) The act of numbering pages in a DOCUMENT



2) The results of this action



See also: foliation





1) paginering, sidenummerering



2) pagina, sidetal





1) tölusetja blaðsiður



2) (blað)síðutal





1) paginering



2) pagina





1) paginering



2) paginering





1) sivujen numerointi



2) sivunumerointi

palimpsest



Writing material, usually parchment, that has been written on more than once





palimpsest




uppskafningur




palimpsest




palimpsest




palimpsesti
paper

A MEDIUM commonly made from pulped cellulose fibers (derived mainly from rags or certain grasses) suspended in water, formed into sheets on a screen, and dried





papir




pappír




papir




papper




paperi
papers

1) A natural accumulation of personal and family DOCUMENTS



2) A general term used to designate more than one type of MANUSCRIPT material (US)



See also: personal papers, private records/archives, manuscripts





1) personlige papirer

personlige samling



2) håndskrifter





1) einkaskjöl

skjöl einstaklings/ fjölskyldu

2) handrit





1) personarkiv

familiearkiv



2) håndskrifter





1) person- och familjearkiv



2) handskrifter





1) yksityisarkisto, perhearkisto

2) käsikirjoituksia

papyrus



A tall water plant (Cyperus papyrus) of the sedge family native to the region of the Nile, the pith of which was used by ancient Egyptians, Greeks, and Romans to make a writing material





papyrus




pappírsjurt




papyrus




papyrus




papyrus
parchment

A translucent or opaque material made from the wet, limed, and unhaired skins of sheep, goats, or similar small animals, by drying at room temperature under tension on wooden frames





pergament




skinn / pergament




pergament




pergament




pergamentti
permanent/durable paper

A PAPER made to resist the effects of ageing. DURABILITY is reflected by the retention of physical qualities under continual use, while permanence is judged by resistance to chemical action either from impurities in the PAPER or from environmental conditions





permanent papir




skjalapappír, sýrulaus pappír




arkivbestandig papir

arkivholdbart papir





arkivbeständigt papper




arkistokelpoinen paperi
personal papers

The private DOCUMENTS accumulated by or belonging to an individual and subject to his/her DISPOSITION



See also: papers

(private papers)





familiearkiv, privatarkiv




skjöl einstaklings/ fjölskyldu




privatarkiv

personarkiv

familiearkiv





personarkiv




yksityisarkisto
pertinence, principle of

See: principle of pertinence

photocopy



Generic term for HARD COPY produced by photo-chemical means





fotokopi




ljósrit




fotokopi




fotokopia




valokopio
photograph

An IMAGE produced on photo-sensitive material by the chemical action of light or other radiant energy. PHOTOGRAPHS are also called still pictures

(still picture)





fotografi




ljósmynd




fotografi




fotografi




valokuva
photographic records/archives

RECORDS/ARCHIVES in the form of PHOTOGRAPHS, including NEGATIVES and prints



See also: audio-visual records/archives





fotosamling, billedearkiv




ljósmyndasafn




fotosamling,

bildearkiv





fotosamling




kuva-arkisto
physical control

The control established over the physical aspects (such as format, quantity or location) of DOCUMENTS in the physical custody of a RECORDS CENTRE or ARCHIVES(2)



See also: intellectual control





magasinstyring








fysisk kontroll




fysisk kontroll




fyysinen hallinta
physical record

In DATA PROCESSING, a RECORD defined in terms of its form or the physical space it requires



See also: logical record







röklæg færsla




fysisk dokument




fysisk handling




jakso
piece

1) The smallest physically indivisible archival unit (e.g., a page in a letter). PIECES can accumulate to form ITEMS or can be equivalent to an ITEM



2) Unit of production (UK)





1) blad







1) skjal, blað









2) stykki (stk)

(sbr. súkkulaðistykki)





1) arkivdokument









2)





1) arkivhandling

(eg ark, blad i fysisk form)







2) rekvisition (del av)





1) asiakirja









2)

plan



A DOCUMENT in graphic or photogrammetric form, depicting the arrangement in horizontal sections of a structure, piece of ground etc





kort,

tegning





teikning, kort, uppdráttur




kart, tegning




plan, ritning




pohjapiirustus,

asemakaava

plan cabinet/case



A cabinet, usually metal, for the horizontal or vertical storage of maps, plans, charts, and other oversize DOCUMENTS. A PLAN CABINET/CASE is also known as a map case

(map case)





kortskab




teikningaskápur,

kortakskápur





kartskap




kartskåp




karttalaatikosto
planetary camera

A microfilm camera with a suspended film unit so constructed that the original document and FILM are stationary during exposure





plankamera




standmyndavél




plankamera




planetär kamera




tasokuvauskamera
polyester film

A SAFETY FILM support made from polyester





polyesterfilm




pólíesterfilma




polyesterfilm




polyesterfilm




polyesterifilmi
positive

A photographic IMAGE containing the same tonal values as those of the original





positiv




pósitífa, skyggna




positiv




positiv




positiivi
poster

A DOCUMENT usually printed on one side of a single sheet of paper and often illustrated, posted to advertise or publicize something





plakat




plakat, veggspjald




plakat




affisch




juliste
preservation

The totality of processes and operations involved in the stabilization and protection of DOCUMENTS against damage or deterioration and in the treatment of damaged or deteriorated DOCUMENTS. PRESERVATION may also include the transfer of information to another MEDIUM, such as microfilm



See also: conservation





fysisk bevaring




varðveisla




bevaring

oppbevaring





bevarande




säilyttäminen
preservation microfilming

The creation of archivally acceptable microfilm to preserve the informational content of DOCUMENTS that either are in poor condition or that were created utilizing poor quality materials, as well as to preserve originals from deterioration through repeated handling and use



See also: acquisition microfilm, disposal microfilming, security microfilming





sikkerhedsfilming




öryggis(ljós)myndun




sikkerhetsfilming




säkerhetsfilmning




varmuuskuvaus
primary value

The worth that RECORDS/ARCHIVES possess, by virtue of their contents, for the continued transaction of the business that gave rise to their creation



See also: secondary value





administrativ værdi




(frumgildi)

stjórnsýslugildi





administrativ verdi,

primærverdi





primärvärde

ursprungligt värde





ensisijainen arvo

primaariarvo

principle of pertinence



A principle, now mostly rejected, for the arrangement of ARCHIVES in terms of their subject content regardless of their PROVENANCE and original order





pertinensprincip




efnisröðun skjala óháð uppruna




pertinensprinsippet




pertinensprincip




pertinenssiperiaate

asiaperiaate

principle of provenance

The basic principle that RECORDS/ARCHIVES of the same PROVENANCE must not be intermingled with those of any other PROVENANCE; frequently referred to as "respect des fonds"



See also: respect for original order (principle of)

(respect des fonds)





proveniensprincip




upprunaregla




proveniensprinsippet




proveniensprincip




provenienssiperiaate alkuperäperiaate
print

1) A COPY of a photographic IMAGE, especially one made from a NEGATIVE



2) A picture or design reproduced by any printing process, including both proofs and final versions





1) billede





2) aftryk





1) (ljós)mynd





2) eftirprentun







1) utskrift

bilde





2) avtrykk





1) utskrift

bild





2) tryck





1) kuva





2) painotuote



printed archives

The published (including printed and near-print) DOCUMENTS of an organization which have ARCHIVAL VALUE





publikationer




prentuð/útgefin skjöl




trykk arkivdokumenter

bevaringsverdige publikasjoner





tryckta arkivhandlingar




painetut asiakirjat
private records/archives

RECORDS/ARCHIVES of nongovernmental PROVENANCE



See also: public records





privatarkiver




einkaskjöl/

einkaskjalasafn





privatarkiv




enskilda arkiv


yksityisarkisto

proceedings



A RECORD of business transacted at a meeting or conference. PROCEEDINGS are also called transactions

(transactions)





forhandlingsprotokol




fundargerð

fundargerðabók





protokoll

forhandlingsprotokoll

referat





protokoll




pöytäkirja
protocol

1) A formal DOCUMENT embodying the terms of a legal transaction



2) A diplomatic DOCUMENT especially the final text of a treaty or compact, signed by the negotiators and subject to subsequent ratification





1) protokol



2) protokol





1) gerðabók



2) bókun (í samningum/ alþjóðaviðskiptum)





1) protokoll



2) protokoll









1) protokoll



2) protokoll





1)



2)

provenance

The organization or individual that created, accumulated and/or maintained and used RECORDS in the conduct of business prior to their transfer to a RECORDS CENTRE or ARCHIVES(3)



See also: custodial history, principle of provenance, respect for original order (principle of)





proveniens




uppruni,

upprunaaðili





proveniens




proveniens




alkuperä

provenienssi

provenance (principle of)



See: principle of provenance

public records



1) RECORDS/ARCHIVES legally defined as public; also used to designate RECORDS/ARCHIVES open to public inspection



2) RECORDS/ARCHIVES created or received and accumulated by government agencies in the conduct of public business, which may or may not be open to public inspection



See also: private records/archives





1) offentligt tilgængelige arkivalier



2) offentlige myndigheders arkiver





1) opinber skjöl







2) opinber skjalasöfn





1) offentlig tilgjengelige arkiver

offentlige arkiver





2) offentlige arkiver





1) allmänna handlingar







2) myndighetsarkiv





1) julkinen asiakirja







2) viranomaisen asiakirja

reader



An optical device for viewing a projected and enlarged MICROIMAGE





læseapparat




lesvél




leseapparat




läsapparat




lukulaite
reader-printer

A machine which combines the functions of a READER and a printer, capable of producing an enlarged MICROIMAGE in HARD COPY





læse-kopiapparat




lesvél með prentara/

afritunarbúnaði





reader-printer




reader-printer




lukukopiolaite
reappraisal

The process of reevaluating the HOLDINGS of an ARCHIVES(3) to determine which HOLDINGS should be retained and which should be deaccessioned. REAPPRAISAL is also known as retention review

(retention review)





revurdering af arkivalier




endurmat




kassasjon

fornyet bevaringsvurdering





omvärdering




uudelleenarviointi
record

1) A DOCUMENT created or received and maintained by an agency, organization, or individual in pursuance of legal obligations or in the transaction of business



2) In DATA PROCESSING, a grouping of inter-related data elements forming the basic unit of a FILE(3)

(data record)





1) arkivalie









2) elektroniske arkivalier, post i tabel, fil





1) skjal









2) færsla







1) arkivdokument









2) post





1) handling









2) post, fil





1) asiakirja









2) tietue

record copy



That COPY of a DOCUMENT that is placed on file as the official copy. A RECORD COPY is also referred to as the file copy

(file copy)





arkivkopi




varðveisluafrit




arkivkopi




koncept

kopia av utgående handling





arkistokappale

lähetetyn asiakirjan toiste

record group



A body of organizationally related RECORDS established on the basis of PROVENANCE by an ARCHIVES(3) for control purposes. A RECORD GROUP constitutes the ARCHIVES (or the part thereof in the CUSTODY of an archival institution) of an autonomous recordkeeping corporate body



See also: collection, fonds, subgroup





heuristisk enhed




skjalasafn

skjalaflokkur





arkiv (1)




arkiv (1)




arkisto (1)
record office

In the United Kingdom, an archives service or repository





arkiv




skjalasafn




arkiv (3)




arkiv (3)




arkisto (3)
record type

The functional title for a RECORD or SERIES, such as license, proclamation, or register. The title normally specifies or at least implies function or use, and often implies the basic layout of information



See also: form(2), genre









skjalategund




dokumenttype




handlingstyp




asiakirjatyyppi
records centre

A facility for the low-cost storage, maintenance and reference use of SEMICURRENT RECORDS pending their ultimate DISPOSITION. RECORDS CENTRES are also referred to as intermediate storage or limbo

(agency records centre)





mellemarkiv




fjarsafn

millisafn





mellomarkiv




mellanarkiv




väliarkisto
records management

A field of management responsible for the efficient and systematic control of the creation, maintenance, use, and DISPOSITION of RECORDS

(paperwork management)

(records administration)





journal- og arkivforvaltning




skjalavarsla /

skjalastjórn





arkivdanning




dokumenthantering




asiakirjahallinto
records manager

A person professionally occupied in the conduct of a RECORDS MANAGEMENT program. A RECORDS MANAGER is also known as a records officer or records administrator

(records officer)

(records administrator)





journalfører

arkivar





skjalavörður í stofnun

skjalastjóri





arkivleder

arkivar





arkivarie




records schedule

A DOCUMENT describing RECORDS of an agency, organization, or administrative unit, establishing a timetable for their life cycle, and providing authorization for their DISPOSITION. A records schedule is also referred to as comprehensive records schedule, disposal schedule, records retention schedule, records disposition schedule, retention schedule, and transfer schedule



See also: general records schedule

(destruction schedule)

(disposal schedule)

(disposition schedule)

(transfer schedule)

(schedule)

(retention schedule)

(retention plan/schedule)

(records retention schedule)

(records retention plan)

(records disposal schedule)

(records control schedule)





bevarings- og kassationsplan




skjalavistunaráætlun




bevarings- og kassasjonsplan




arkivbildningsplan




säilytysaikasuunnitelma

arkistonmuodostus-suunnitelma

records survey



A survey which gathers basic information on the RECORDS of an organization with respect to their quantity, FORM(2), location, physical condition, storage facilities, rate of accumulation, and uses for the purpose of planning RECORDS MANAGEMENT and/or archival operations and activities

(preliminary survey)





arkivinventering




skjalaúttekt

afhendingar-/ geymsluskoðun til undirbúnings skráningu og skjalavistunar





arkivplan




inventering




inventointi
reel

A MICROFILM, MOTION PICTURE, FILM, or magnetic tape roll carrier consisting of a circular core and two circular flanges





spole




spóla




spole




spole




kela
reference copy

A copy of a RECORD used primarily for consultation purposes





orienteringskopi




fordæmisafrit




brukskopi




referenskopia




käyttökopio
reference number

The unique number assigned to SERIES, FILE(S), ITEMS and/or PIECES to facilitate storage and retrieval





identifikator




skráningarnúmer,

afhendingarnúmer





referanse




referensnummer




numero
reference service

The range of activities involved in assisting researchers using archival materials; including providing information about or from RECORDS/ARCHIVES, making HOLDINGS available for use in search rooms, and providing copies or reproductions





publikumsbetjening




notendaþjónusta




publikumstjeneste




forskarservice




tutkijapalvelu
register

A DOCUMENT, usually a volume, inwhich regular entry is made of data of any kind by statutory authority or because the data are considered of sufficient importance to be exactly and formally recorded





register




skrá

bréfadagbók, málaskrá





register




register




rekisteri
registry

A unit of an agency responsible for the creation, control and maintenance of CURRENT RECORDS and/or SEMICURRENT RECORDS. A registry may exist at various organizational levels, such as central or departmental

(central registry)





journalen, journalførende enheder




skrifstofa skjalavarðar

skjalavörsludeild

(skjalasafn í stofnun)





arkivtjenste

journalförende enhet





registratorskontor




kirjaamo
remote storage

Off-site storage of RECORDS/ARCHIVES



See also: dispersal





fjernarkiv




fjarsafn




fjernarkiv




fjärrarkiv




etäsäilytys
removed archives

ARCHIVES that have been removed from the country in which they were originally accumulated. Removed archives are sometimes called migrated, fugitive or captured archives



See also: alienation(2), replevin

(captured archives)

(fugitive archives)

(migrated archives)





overførte arkiver




hernumin skjalasöfn

stolin skjalasöfn

rænd skjalasöfn

ránssöfn





overförte arkiver




överförda arkiv




siirretyt arkistot
replevin

A legal action for the recovery of RECORDS/ARCHIVES by an agency, organization or individual claiming ownership of them





vindikation




eignarnám




vindikasjon




(återförande)

vindikation





palauttaminen
report

A DOCUMENT containing a presentation of facts or the record of some proceeding, investigation, or event





rapport, redegørelse




skýrsla




rapport




rapport




kertomus

raportti

reprographics/reprography



All copying processes, including MICROGRAPHICS, using any form of radiant energy and all duplication and office printing processes including operations connected with such processes





reprografi




eftirmyndataka




reprografi




reprografi




jäljentäminen
respect for original order (principle of)

The principle that ARCHIVES of a single PROVENANCE should retain the arrangement (including the REFERENCE NUMBERS) established by the creator in order to preserve existing relationships and evidential significance and the usefulness of FINDING AIDS of the creator



See also: provenance (principle of), restoration of original order

(registry principle)

(original order)





princip om respekt for den indre orden




að virða upprunareglu




proveniensprinsippet

indre proveniens



indre opprinnelig orden





principen om respekt för den ursprungliga ordningen




alkuperäisen järjestyksen säilyttämisen periaate
restoration

The process of improving the condition of every kind of archival material as far as practical





restaurering




viðgerð




restaurering




restaurering




restaurointi

korjaus

restricted access



A limitation on ACCESS to RECORDS/ARCHIVES, to individual DOCUMENTS, or to information of a specified type, imposed by general or specific regulations determining ACCESS DATE or general exclusions from ACCESS



See also: security classification

(access restrictions)

(closed access)

(donor restriction)





begrænset adgang

(adgangsbegrænsning)





takmarkaður aðgangur (aðgangstakmörkun)




begrenset adgang

adgangsbegrensning





begränsad tillgänglighet




käyttörajoitus
retention period

The lengt of time, usually based upon an estimate of the frequency of use for current and future business, that RECORDS should be retained in offices or RECORDS CENTRES before they are transferred to an ARCHIVES(3) or otherwise disposed of





afleveringsfrist




afhendingarfrestur

(grisjunarfrestur)

- varðveislutími hjá skjalamyndara





avleveringsfrist eller kassasjonsfrist




leveransfrist




säilytysaika

(arkistonmuodostajalla)

reversibility (principle of)



The principle that no procedure or treatment should be undertaken on archival materials that cannot be undone if necessary





omgørlighed




endurupptaka

(endurheimtanleiki)





reversibilitet




princip om reversibla processer

reversibilitet





aikaisemman tilan palauttamisen periaate
roll

1) A DOCUMENT or assembly of DOCUMENTS consisting of one or more membranes of parchment or sheets of paper in which the membranes and/or sheets are sewn together end to end and rolled



2) A DOCUMENT wound in cylindrical form for convenience of storage



3) A DOCUMENT listing the names of persons drawn up for a special purpose





1) rulle









2) rulle







3) mandtalsrulle





1) rulla / rolla









2) rúlla







3) manntal,

nafnalisti





1) rull









2) rull







3) rull





1) rulla









2) rulle







3) rulla





1) rulla









2) rulla







3) rulla

rotary camera



A MICROFILM CAMERA so constructed that the original document and FILM are moved simultaneously by connected transport mechanisms avoiding movement between FILM and DOCUMENT during exposure





rotationskamera




snúningsmyndavél




rotasjonskamera




rotationskamera




läpisyöttökamera
safety film

A FILM for photographic NEGATIVES and MOTION PICTURES that, unlike NITRATE FILM, has a relatively non-flammable base. Examples of SAFETY FILM include cellulose idacetate, cellulose triacetate, and polyester





sikkerhedsfilm




öryggisfilma




sikkerhetsfilm




säkerhetsfilm




varmuusfilmi
sampling

In APPRAISAL, the selection of ITEMS from a body of RECORDS made in such a way that, taken together, the ITEMS selected are representative of the whole





repræsentativt udvalg

sampling





úrtak,

dæmigert úrtak

lýsandi sýnishorn





sampling

representativt utvalg





representativt urval

sampling





otanta
screening

The examination of HOLDINGS to determine the presence of DOCUMENTS or information subject to RESTRICTED ACCESS. Screening is usually followed by SEGREGATION



See also: weeding





screening

gennemgang





kanna, (prófa)

könnun á skjalasafni





gjennomgåelse




genomgång

undersökning





arkistoaineiston läpikäynti salaisen aineiston löytämiseksi
seal

1) A die/matrix, usually of metal, engraved in intaglio with the device or design used to produce a SEAL(2) by the application of pressure. Dies may be of one-sided design only or in pairs producing dissimilar designs simultaneously in each SEAL(2)



2) A piece of wax, lead, or other material upon which an impression in relief from a SEAL(1) has been made, attached to a DOCUMENT, or applied to the face thereof, originally serving as a means of AUTHENTICATION; also used to close a DOCUMENT





1) signet













2) segl





1) innsigli, signet













2) innsigli











1) signet











2) segl





1) sigill













2) sigill





1) sinetti













2) sinetti

secondary value



The capacity of DOCUMENTS to serve as evidence or sources of information for persons and organizations other than their creator



See also: primary value





genbrugsværdi




notkunargildi (fyrir þriðja aðila)




sekundarverdi,

forskningsverdi





sekundärvärde

forskningsvärde





sekundaariarvo
security classification

The rstriction on ACCESS to and use of RECORDS/ARCHIVES or information therein imposed by a government in the interests of national security. The RECORDS or information concerned are referred to as classified records or classified information



See also: declassification, downgrade, restricted access

(classified information/records)





klassificering




aðgangstakmörkun

leyndarskjöl

(trúnaðarstimplun)





sikkerhetsgradering




hemligstämpling

sekretessbeläggning





salaiseksi luokittelu
security copy

A COPY of a DOCUMENT made in order to preserve the information it contains in case the original is lost, damaged, or destroyed



See also: dispersal, security microfilming, vital records management





sikkerhedskopi




öryggisafrit




sikkerhetskopi




säkerhetskopia




varmuuskopio


security microfilming

The creation of microfilm to safeguard the information in DOCUMENTS



See also: acquisition microfilming, disposal microfilming, preservation microfilming, security copy, vital records management







sikkerhedsfilmning






öryggis(ljós)myndun






sikkerhetsfilming






säkerhetsfilmning






varmuuskuvaus
semicurrent records

RECORDS required so infrequently in the conduct of current business that they should be moved from an office to a holding area or directly to a RECORDS CENTRE, pending their ultimate DISPOSITION



See also: current records, noncurrent records

(semi-active records)





lavfrekvente arkivalier




lítið notuð skjöl




bortsettingsarkiv




lågfrekventa arkivhandlingar




passiiviasiakirjat
series

DOCUMENTS arranged in accordance with a filing system or maintained as a unit because they result from the same accumulation or filing process, the same function, or the same activity; have a particular FORM(2); or because of some other relationship arising out of their creation, receipt, or use. A series is also known as a record series

(record series)





komponent




skjalaflokkur




serie




serie




sarja
shelf list

A list of the HOLDINGS in a RECORDS CENTRE or ARCHIVES(2) arranged in the order of the contents of each shelf



See also: location index/register





hyldefortegnelse




hilllulisti,

hilluskrá





hylleliste




hyllförteckning




hyllyluettelo
shelving

1) Collectively, the shelves upon which RECORDS/ARCHIVES are stored. SHELVING is also called racking

(racking)

2) The process of placing RECORDS/ARCHIVES on shelves in the course of ARRANGEMENT





1) magasin





2) opstilling, magasinering





1) hillur





2) hilluröðun







1) hyller





2) oppstilling





1) hyllor





2) uppställning





1) hyllyt





2) hyllyille sijoittaminen

sigillography



The science dealing with seals





sigillografi




insiglafræði




sigillografi




sigillografi




sigillografia
silking

A process formerly used in repair of a DOCUMENT by pasting silk gauze to the back or both sides of a DOCUMENT. The process has been abandoned since its useful life is too short for archival materials



See also: lamination





silkelaminering




silkilíming

(silkilaminering)





silkelaminering




silkeslaminering




harsotus
silver halide film

A type of photographic FILM using light-sensitive silver halide particles, suspended in emulsion, for the production of IMAGES. SILVER HALIDE FILM is also known as silver gelatin film and, when correctly processed and stored, isconsidered an archival MEDIUM





sølvfilm




silfurfilma




sölvfilm




silverfilm




hopeagelatiinifilmi
skippet

A small box, usually of wood or metal, used to protect a seal attached to a DOCUMENT





etui




innsiglishlíf




eske




ask




sinettirasia
slide

A single positive frame om transparent material normally held in a mount and intended for projection





diapositiv, dias, lysbillede




skyggna




dias




dia




diakuva
sound recording

A disc, tape, filament, or other MEDIUM on which sound has been recorded





lydoptagelse




hljóðupptaka




lydopptak




ljudupptagning




äänitallenne
stack/storage plan

A plan of a stack or storage area indicating placement of shelving or other storage equipment and actual or intended use of the available space





magasinplan




geymsluyfirlit




magasinplan




förvaringsplan




tilankäyttösuunnitelma
stacks

The storage areas in a RECORDS CENTRE or ARCHIVES(2)





magasin




stæða (stæður)

geymsla





magasiner




magasin




makasiini
stamping

The placing of an identifying stamp upon a DOCUMENT or the leaves thereof denoting that it is the property of or in the legal CUSTODY of an ARCHIVES(3). A REFERENCE NUMBER may also be placed within an identifying stamp. Stamping is also called marking



See also: numbering









stimplun








stämpling




step-and-repeat camera

A MICROFILM CAMERA that produces a series of IMAGES according to a predetermined sequence, usually in rows and columns, in 105mm MICROFILM, which is cut after processing to create MICROFICHE





step- and repeat kamera




step- and repeat myndavél




step- and repeat kamera




step-and-repeat-kamera




mikrokorttikamera
subgroup

A body of related RECORDS/ARCHIVES within a RECORD GROUP, FONDS, or ARCHIVE GROUP corresponding to administrative subdivisions in the originating agency or organization or, when that is not possible, to geographical, chronological, functional, or similar groupings of the material itself. When the creating body has a complex hierarchical structure, each SUBGROUP has as many subordinate SUBGROUPS as are necessary to reflect the levels of the hierarchical structure of the primary subordinate administrative unit

(sub-fonds)

(record subgroup)





inddelinger




undirflokkur,

undirskjalaflokkur









underavdelning




osa-arkisto
subseries

A body of DOCUMENTS within a SERIES readily identifiable in terms of filing arrangement, type, FORM(2), or content





gruppe av komponentelementer




undirsafn /

samstæðir skjalaflokkar





serie




serie




alasarja
temporary records

In RECORDS MANAGEMENT, RECORDS appraised as having temporary or limited value and approved for destruction, either immediately or after a specified RETENTION PERIOD. Temporary records are also called disposable records

(disposable records)





kassabilia




grisjunarskjöl

skjöl sem á að grisja





kassabilia




gallringsbara handlingar




seulottavat asiakirjat
thermographic copy

A COPY relying upon heat for formation of the IMAGE





termografisk tryk




hitaþrykkt afrit




termokopi




termografisk kopia




lämpökopio
thesaurus

A compilation of words and phrases showing synonymous, hierarchical and other relationships and dependencies, the function of which is to provide a standardized vocabulary for information storage and retrieval. Component parts are an INDEX VOCABULARY and a LEAD-IN VOCABULARY



See also: authority file, controlled vocabulary





thesaurus




samheitaorðabók




tesaurus




tesaurus




tesaurus
title

A word, phrase, character, or group of characters that name a UNIT OF DESCRIPTION





titel, betegnelse




titill, heiti




tittel




titel




nimeke
transfer

1) The act involved in a changeof physical CUSTODY of RECORDS/ARCHIVES with or without change of legal title



2) RECORDS/ARCHIVES so transferred





1) aflevering af arkivalier







2) aflevering





1) afhending







2) afhending





1) avlevering







2) avlevering





1) överlämnande







2) leverans





1) siirto







2) siirto

transfer list



A list of RECORDS/ARCHIVES affected by a single TRANSFER





afleveringsfortegnelse




afhendingarskrá




avleveringsliste




leveransreversal




luovutusluettelo reversaaliluettelo
ultrafiche

A MICROFICHE with a reduction ratio greater than 90X





ultrafiche












ultrafiche
unit of description

A DOCUMENT or set of DOCUMENTS in any physical form, treated as an entity, and, as such, forming the basis for a single description, e.g. FONDS, RECORD GROUP, ARCHIVE GROUP, COLLECTION, SUBGROUP, SERIES, ITEM

(descriptive unit)





beskrivelsesenhed




skalaeining / skjalastak

(skráningareining)





beskrivelsesenhet




redovisad enhet




kuvailuyksikkö
unscheduled records

RECORDS for which final DISPOSITION has not been determined



See also: records schedule





ikke kassationsbehandlede arkivalier




skjöl utan skjalavistunaráætlunar








handlingar för vilka bevarande- eller gallringsbeslut inte tagits




asiakirjat, joiden lopullista arvonmääritystä ei ole tehty
valuation

The determination, based upon fair market prices, of the monetary value of DOCUMENTS. Valuation is also known as monetary appraisal

(monetary appraisal)









verðlagning

verðmat





verdiansettelse (ökonomisk)




ekonomisk värdering




rahallisen arvon määritys


vertical filing

The storage of DOCUMENTS in an upright position as distinguished from FLAT-FILING





veritikal arkivering




lóðrétt röðun




vertikal

oppbevaring





vertikal uppställning




pystysäilytys
vesicular film

A type of FILM in which nitrogen released during exposure expands on subsequent heating to form minute vesicles (bubbles) which produce an IMAGE by light scattering. This type of FILM is used for the production of copies from other FILMS; it is not consideredto be of ARCHIVAL QUALITY





vesikularfilm




vesikular filma




vesikularfilm




vesikulärfilm




vesikulaarifilmi lämpöfilmi
vidimus

A charter in which the grantor states that an earlier DOCUMENT has been seen and/or inspected, which is now receited and confirmed





vidisse




staðfesting




vidisse




vidimus




vidimaatio
vital records management

The application of RECORDS MANAGEMENT principles and techniques to ensure the preservation of RECORDS vital to the continuity of business in cases of emergency or after a disaster



See also: dispersal, disaster plan





beredskabsplan




björgunaráætlun




beredskapsplan




beredskapsplanering




suojelusuunnittelu
weeding

The removal of individual DOCUMENTS or FILES lacking continuing value from a SERIES. Weeding is also known as culling, purging or stripping



See also: screening

(culling)

(purging)

(stripping)





udtyndning




grisjun




rensing




rensning




poimintaseulonta

perkaus

withdrawal



The return of DOCUMENTS from the physical and legal custody of ARCHIVES(3) to the creating agency or its successor, or in the case of deposited PRIVATE RECORDS/ARCHIVES, to their owner

See also: deaccession





tilbagelevering




skilað aftur




tilbakeföring




återleverans

återlämnande





asiakirjojen palautus arkistonmuodostajalle, sen seuraajalle tai omistajalle